Free for every event
Your guests pick and pay for their own tents.
We set up a booking page for your event. Share one link: guests choose their tent and package, then pay us directly. You can follow bookings in your organiser portal, and guests can manage their own extras afterwards.
4.9★ on Google · 67 reviews
What hosts say about the booking system
★★★★★
"Absolutely fantastic to work with! As a wedding planner I need to work with trustworthy, reliable and professional suppliers. Max and his team were nothing short of this. I would highly recommend."
★★★★★
"Hired 10 Bell Tents plus a Bridal Tent for our garden festival style wedding. All members of the team were really helpful and responsive! The tents looked amazing and all our guests found them really comfortable and spacious!"
★★★★★
"Very cosy and comfortable, was lovely to just walk into it without the hassle of putting it up , very happy with the experience"
How it works
How guest booking works
01
Agree the event
We agree your dates, venue, tent count, packages and any delivery terms before the booking page opens.
02
We set up your booking page
Private booking page goes live. Branded with your event name and date.
03
Share the link
Send to your guest list, WhatsApp, email, group chat, however you talk to them.
04
Guests pick & pay
Each guest picks their tent, package, nights. Pays direct via Stripe.
05
Follow the bookings
Your organiser portal shows who has booked and their choices. Guests get a private link to manage their extras.
Why hosts pick it
Less booking admin for you.
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Free for every event, not just weddings
Festivals, milestone birthdays, sleepovers, corporate retreats, all events get the same system.
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Guests pay direct via Stripe
No money runs through you. No collecting deposits. No "I'll pay you back" awkwardness.
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An organiser view of bookings
See guest names, packages and booking status without collecting payments yourself.
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Works for 5 tents or 500
Same system whether it's a small garden party or a 200-tent festival village.
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Clear prices on the booking page
Guests see exactly what each package costs. No hidden fees, no upsell pressure.
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Guests can manage their extras
Their private booking link lets them check their setup and change available beds, bedding and towels.
Sample guest booking: Coalesce 2027
Sample booking page
Coalesce 2027
Try the booking steps with example prices. No payment is taken.
After guests book
A view for you. A booking link for every guest.
Your organiser portal shows who has booked and their tent choices. Guests get a private link to check their own booking and change extras. We handle their booking questions and payments.
Your organiser portal
See bookings, packages and payment status in one place. Use the list to check who is staying on site and who still needs the booking link. If we agree an organiser fee or revenue share, we confirm those terms separately.
Coalesce 2027
Example organiser portalInvented bookings and totals for this example.
3
Tents booked
£810
Example guest payments
Bookings
-
Alex · example guest
Essentials
£270
Paid
-
Morgan · example guest
Luxury
£310
Paid
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Taylor · example guest
Unfurnished
£230
Paid
Illustrative screen with invented bookings and totals. This is not a live dashboard.
Their Manage my booking page
Guests can check their tent, dates and extras, then add or swap available beds, bedding and towels. Extra costs are paid by card; refunds need our confirmation. Changes to dates, tent style or guest numbers come to us.
Coalesce 2027
Example guest bookingManage my booking
- Booked by
- Alex · example guest
- Tent
- Essentials · 4 guests
- Stay
- Weekend
- Tent price
- £270
Try the options to see the total change. These are example prices. Nothing is saved or charged.
FAQs
Common questions
Can hosts contribute to each tent so guests pay less?
Yes. You can cover any portion of each tent on the booking page, £100, £150, whatever you want to subsidise. Guests see the reduced price and only pay the difference plus any extras they add. We invoice you for your contribution once bookings come in.
Can guests pick different packages within the same event?
Yes. Guests choose their own package (Unfurnished, Essentials, Luxury) on the booking page, and add bed and bedding upgrades if they want. You can let them choose freely, or lock in one package for everyone if you prefer.
Can guests book just one night instead of the full event?
Yes. Guests can choose individual nights, and you can set a different price for each night.
Is there a deadline for guests to book?
No hard cutoff, but bookings tend to slow about a month out and we usually close the booking page a week before your event so we can plan crew and load. Earlier is better for us, late bookings are usually workable.
How does payment work?
Guests pay us directly through the booking page. We agree any host payment and delivery terms before it opens. If you choose to contribute towards guest tents, we agree how your contribution will be invoiced.
What if a guest cancels?
The guest should contact us to cancel. Our cancellation policy applies, and any refund depends on the notice given and the agreed booking terms.
Can guests indicate who they want to share a tent with?
Yes. We add a "who are you sharing with" field to the booking form so guests can pair up. The system does not match guests automatically, but we both see their requests.
Can guests pick where they sleep?
We decide where each tent goes. Tell us which guests would like to stay near each other and we will do our best. We're building a layout designer that lets guests pick the actual tent on a map.
How does this compare with reserving hotel rooms?
Hotels may have a booking deadline, and guests may end up staying in different places. Bell tents keep everyone at the venue, with one booking page for your guests.
Can guests share tents?
Yes, a 5m bell tent sleeps up to 4 comfortably. Common arrangements: couples take a tent, single friends share, families book one tent per family. Guests choose their arrangement when they book.
How is this different from Airbnb / hotel booking sites?
Your booking page is for your guest list. It only shows tents for your event and uses your event name.
Can my parents book a tent if they don't use email?
Yes. They can phone us and we will make the booking for them.
How do guests pay online?
Payments run through Stripe.
Got a date? Send it over.
Once we confirm your event, the booking page goes live for your guests within a few days.
Start a quote